Clinical Faculty

Clinical Faculty are valued members in the Department of Pediatrics and are the core of the regional teaching component of the UW, School of Medicine, and Residency programs. Faculty members are active in teaching medical students, residents, mentorship and/or site, regional, state or national activities.

Faculty members receive access to the UW Library systems and off campus access to journals, articles, UpToDate, and many more resources.

New WWAMI Clinical Faculty Appointment

If you are involved in teaching residents or medical students, or are involved in other activities that serve the Department of Pediatrics, you may be eligible for a clinical faculty appointment. New clinical faculty appointments can be initiated at any time during the year. Please talk with your site director, regional dean, or another clinical faculty member to begin your inquiry into applying for a clinical faculty appointment. For more information, see below.

New Application Instructions

An initial Clinical Faculty appointment can take up to six months to complete. To begin your Clinical Faculty application, please go to The Faculty WWAMI Appointment CHECKLIST to download the most current forms needed for a complete application.

The timeline begins once you complete the forms from the checklist. Route the application packet to your regional dean's office for additional letters of support. 

Regional Office Contacts

Application Process

The regional office will send your application to the University of Washington Clinical Affairs Office where an additional letter will be produced by the Academic Affairs Dean. The support letters and your application packet will be submitted to the WWAMI Program office.  The packet will be sent to the Department of Pediatrics offices for recording and data entry into the University of Washington Clinical Faculty system.

Once the system information has been entered at the UW, an Employee ID and temporary password will be generated and you will receive your appointment letter, rank, appointment effective date and guidelines regarding your appointment.

Your site director, regional Dean's office and Dean of Academic Affairs office will be notified of your completed appointment.

If you are not a US Citizen, you are also required to submit the following information:

Visa status documentation (e.g., copy of visa, Employment Authorization Card).

Employment Eligibility Verification

If you already have a UW Clinical Faculty appointment and have issues logging in, please do one of the following:

Contact us

For any inquiries, please contact My Linh Nguyen, WWAMI Program Coordinator at Mylinh.Nguyen@seattlechildrens.org.

Benefits

The following benefits are available to clinical faculty members:

  • Department of Pediatrics Monthly Newsletter - you will receive an email from the Department of Pediatrics Newsletter. If you have news that you wish to share in this letter, please submit it to the WWAMI Program office at: Seattle Children's Hospital, P.O.Box 5371, Seattle, Washington 98145-5005
  • UW Discount Program - Multiple discounts are available on this website, including UW Bookstore and Computing and Technology Center.
  • Library privileges
  • Discounted membership at the UW Intramural Activities Center
  • Special pricing on computer merchandise at the UW Computer Center
  • UW Computing & Networking Account.  The computing account allows access to:
    • Email
    • Internet Resources
    • Medline and other research databases
      For more information on how to set up your computing account and communications software, visit UW-IT Connect or contact UW-IT at help@uw.edu or 206-543-5970.
  • University of Washington Husky Card.  In order to obtain a UW Husky card, you will need your UW Net ID (email user name), EID (Employee Identification Number) and a government issued ID. Visit the UW Campus Odegaard Undergraduate Library. Phone: (206) 543-7222.  The best time to visit is in the morning when lines are likely to be the shortest. It is best to avoid lunchtime and the beginning of an academic quarter.

If you have questions about any of these benefits, please email medical.students@seattlechildrens.org

Promotion Guidelines and Timeline

Guidelines

Clinical Faculty promotions occur once each academic year. The Clinical Faculty rank is designated according to qualifications and service to the Department of Pediatrics. To be proposed for promotion, you must meet the requirements of the next rank.

Every year a preliminary request is sent to sites, regional offices and the program director to review the current clinical faculty that may be eligible for promotion. A request will be sent to each proposed clinical faculty member requesting documents for promotion. All promotion documentation is required to be returned to our office, with the appropriate letters of recommendation, by the specified promotion deadline. See general dates below.

Please talk with your Site Coordinator or Regional Dean to discuss promotion and the criteria required to begin the promotion process.

Timeline

Clinical Faculty Promotions occur once each academic year.

  • September | October: Sites, regional offices and the program director review the current clinical faculty that may be eligible for promotion.

  • October | December: Recommendations are reviewed to ensure each faculty member has met the criteria for promotion to the next rank.

    Proposed clinical faculty will need to prepare and send a promotion packet to the relevant regional administrator for your site, including:

    • Current UW formatted CV

    • Letter of recommendation from your site director

    • A second letter of recommendation is required from a local colleague of equal or higher rank

    • If your proposed promotion is to Clinical Associate Professor or Clinical Professor, the recommendation letter will be written by the WWAMI Director

      The WWAMI Program office will attach a letter of recommendation for the proposed promotion level of Clinical Associate Professor or Clinical Professor from the Program Director, and will forward your packet to the promotions committee for review and voting.

  • January: The promotions committee will review, approve, or deny promotions. Approved applications are sent to the University of Washington for approval and recording.

  • July: Faculty will be notified of their promotion by email and letter which will be sent to the address on record. Promotion effective dates are based on the academic year.

Annual Requirements

Please keep us informed of your continued Clinical Faculty participation and your updated contact information.

Annual Renewal Letter

Each year you will be sent a renewal letter requesting information about your involvement in the program. There is a list of options to explain how you are involved in the Department of Pediatrics and the teaching mission of the University of Washington School of Medicine. It is important that you respond to the letter, or you may be at risk of losing your Clinical Faculty appointment in the Department of Pediatrics.

If a Clinical Faculty member does not respond to the renewal letter for three consecutive years, their appointment will be placed on the deletion list for the Clinical Faculty Promotions Committee to consider deleting.

Updating Your Contact Information

You may contact the WWAMI Program at mylinh.nguyen@seattlechildrens.org with your updated information.

Frequently Asked Questions

Visit this link: https://uwnetid.washington.edu/newid/. Make sure to have your Personal Access Code (PAC) and your Employee ID (EID) handy.

How do I get a Personal Access Code (PAC)?

Your PAC is assigned when you are first appointed to the University and is sent to you via email with your appointment letter. If it expires before you create your UW NetID, contact the UW Technology Service Center at (206) 221-5000.

How do I get my Employee ID Number (EID)?

Your EID and temporary password will be emailed to you with your appointment letter. If you have submitted you application packet, and have not heard back, contact medical.students@seattlechildrens.org. You may also contact your site director, regional office or the office of Clinical Affairs at the University.

If you already have your UW NetID, log on to MyUW and enter your password again. You will land on the Employee Self-Service page and your EID is listed there.

How do I access HealthLinks?

Log on with your University of Washington Network Identification, UWNetID.

Do I get an ID card (Husky Card)?

ID cards are issued with new appointments only if the instructor is working outside of King, Snohomish or Pierce Counties in Washington State.

If working within King, Pierce or Snohomish Counties, obtain a picture ID at one of the following locations:

  • Seattle Campus - Ground floor of Odegaard Library, (206) 543-7222
  • Bothell Campus - Campus Security Offices, LB2-005, (425) 352-5359
  • Tacoma Campus - Registrar's Office, GWP 102, (253) 692-4400

Additional information regarding Identification (Husky) cards can be found through the Housing and Food Services Employee ID FAQ.

Should I get a renewal sticker for my ID card?

No. The employee validation stickers are no longer being produced. The expired sticker does not make your card invalid. The card can continue to be used.