Skip to main content

UW Pediatrics

FTE Changes and Leave Without Pay

Table of Contents

  1. Permanent FTE Changes
    1. Considerations
    2. Instructions
    3. Process
  2. Permanent FTE Changes for Annually Appointed Faculty
  3. Partial or Full Leave Without Pay
    1. Parameters
    2. Considerations
    3. Process
Back to top

Permanent FTE Changes

This Permanent FTE Change form is to be used when a faculty member would like to permanently increase or decrease their appointment FTE.

Considerations

  • If you are reducing your appointment FTE, please note that you are resigning a portion of your FTE. Note that increasing your appointment FTE in the future requires division chief, chair and dean approval.
  • Permanent appointment FTE change requests should not be made for the scenarios below, instead consult with the Faculty Affairs team for a more appropriate route:  
    • Medical reasons (e.g., sick leave, family care reasons, etc.)
    • FTE changes that are anticipated to be for a duration of less than one year.
    • Temporary loss of external funding, falling under Reduced Responsibility (RR) Status
  • Assistant, Associate or Full Professors WOT may not reduce their FTE permanently below 50%
  • Assistant Professors in the without tenure (WOT), or the research tracks are on a mandatory promotion clock. Increasing or decreasing appointment FTE may impact your mandatory promotion review year.
  • Faculty nearing retirement, may want to elect to take a partial leave of absence without pay rather than permanently reducing their appointment FTE. Appointment FTE drives re-employment eligibility.

Instructions

  • Effective dates are generally on the 1st or 16th of the month
  • Your appointment FTE will remain at this level until a new FTE Request Form is submitted and approved.
  • This form is used for both increases and decreases to FTE
  • 30 day minimum advance notice requested
  • Scanned electronic copies or original documents accepted

Process

  1. Complete the form and sign (electronic signature acceptable)
  2. Discuss the FTE change with your Division/Section Head or Chief and obtain their signature of concurrence.
  3. Send the completed form to UWPedsaFA@seattlechildrens.org for Chair approval and submission
Back to top

Permanent FTE Changes for Annually Appointed Faculty

Faculty in annual titles (e.g., acting, clinical {academic clinician}, teaching associates) titles, may prospectively request a permanent voluntary FTE change mid-academic year, so long as the FTE remains at the new amount for the remainder of the appointment term (July 1-June 30)

Example: a Clinical Assistant Professor at 90% FTE may voluntarily request an FTE reduction to 80% FTE effective April 1, 2021, so long as their FTE remains at 80% FTE through June 30, 2021.

Back to top

Partial or Full Leave Without Pay

The Partial of Full Leave Without Pay form should be used when faculty are considering taking a temporary full or partial leave (personal, non-medical)

Parameters

  • Faculty are limited to taking leave without pay during two consecutive academic years (regardless of the length of time of the leave). This should be considered prior to choosing dates and length of time. The academic year is 7/1-6/30.
    • Exceptions for a 3rd consecutive academic year on a case-by-case situation.
    • Faculty can take multiple leaves within one academic year.
  • After one full academic year without taking an unpaid leave, faculty are eligible for leave without pay again in future academic years.
  • Leaves may be requested as a full leave (100% LWO) or as a partial leave without pay (e.g. 50% leave and 50% active for someone @ 1.0 FTE). 
  • There is no minimum or maximum number of days allowed.
  • The leave request must specify the percentage of leave and the days taken.

Considerations

  • Benefits: Faculty remain eligible for medical benefits during unpaid voluntary leave, provided they are in pay status for the equivalent of one day (0.05 FTE) in a calendar month.
  • If there is an assistant professor who wishes to take a leave without pay during their mandatory promotion review year, please contact AAC to discuss first as there may be limitations.

Process

  1. Complete the form and sign (electronic signature acceptable)
  2. Discuss the LWOP change with your Division/Section Head or Chief and obtain their signature of concurrence.
  3. Send the completed form to UWPedsaFA@seattlechildrens.org for Chair approval and submission
Back to top